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Contract: Permanent – Full-time

The Council of Bars and Law Societies of Europe (CCBE) represents the Bars and Law Societies of 46 countries and, through them, more than 1 million European lawyers. As a representative body, the CCBE plays a vital role in defending the rule of law, human rights, and access to justice.

We are looking for a proactive, hands-on and well-organised Office Assistant to join our team in Brussels. You will play a key role in keeping things running smoothly – supporting leadership, coordinating events and assisting with day-o-day office operations. This is an excellent opportunity for an administrative professional who enjoys working in a small, international environment bringing positive energy to everything you do.

Reporting to the Operations Manager, you will work closely with the Secretary-General and Presidency to support governance activities, office logistics and internal systems.

 

Main responsibilities

  1. Secretariat & administrative support
  • Assist the Secretary-General and Presidency with scheduling, travel arrangements and meeting preparation.
  • Format and circulate correspondence.
  • Maintain membership records, mailing lists, and contact databases.
  • Handle incoming calls, manage general correspondence, and welcome guests.
  1. Meeting & event coordination
  • Help organise internal and external meetings, including high-profile events.
  • Manage logistics: invitations, registrations, catering, AV setup, room preparation, and follow-up materials.
  • Gather documentation and assist with agenda updates and related materials.
  1. Financial and office support
  • Collect invoices and receipts and assist with basic bookkeeping.
  • Manage office supplies and stationery.
  • Ensure meeting rooms and office spaces are tidy and ready for use.
  • Coordinate repairs and upkeep of office furniture, equipment and facilities.
  1. IT & digital support
  • Provide first-line assistance with basic IT issues.
  • Liaise with the external IT provider to ensure smooth functioning of internal systems.

 

Key competencies

  • Strong interpersonal skills and a professional, welcoming manner.
  • Excellent organisational and capacity to manage multiple priorities effectively.
  • Clear, concise and professional written and verbal communication.
  • A proactive mindset with strong problem-solving skills and attention to detail.
  • A collaborative team player with a flexible, service-oriented approach.
  • Able to handle routine financial tasks with accuracy and discretion.
  • Comfortable with digital tools and basic IT systems.

 

Qualifications & experience

  • At least 2-3 years of relevant professional experience in a secretarial or administrative role (experience in an international or EU-focused setting is an asset).
  • Proficiency in French and English (written and spoken); knowledge of other European languages is an advantage.
  • Strong IT skills, particularly with Microsoft 365 (Word, Excel, Outlook, Teams, SharePoint).
  • Demonstrated professionalism, discretion and reliability in supporting senior staff.

 

What the CCBE offers

  • A dynamic, international, and collegial work environment in the heart of Brussels.
  • An attractive remuneration package based on experience and qualifications, including:
  • Extra-legal holidays and benefits
  • Meal vouchers
  • Pension and health insurance
  • Public transport contribution
  • Flexible working hours and teleworking opportunities.
  • Professional growth through training and exposure to high-profile European legal and political institutions.

 

How to apply

Please send your CV and a cover letter (max. 1 page) explaining how your skills and experience match this role to raynal@ccbe.eu by 10 November 2025. Applications should be submitted exclusively by email. Due to the high volume of applications received, please note that only shortlisted candidates will be contacted.

Location: Brussels, Belgium

Contract: Permanent – Full-time

The Council of Bars and Law Societies of Europe (CCBE) represents the Bars and Law Societies of 46 countries and, through them, more than 1 million European lawyers. As a representative body, the CCBE plays a vital role in defending the rule of law, human rights, and access to justice.

We are currently seeking a Legal Advisor to contribute to the development of CCBE policies and to promote them towards the EU institutions and other European and international organisations. We are looking for a dynamic and proactive individual with a strong legal background and a keen interest in European affairs.

 

Main responsibilities

The Legal Advisor will be expected to:

  • contribute to CCBE policy development and implementation through legal and factual research in European law, with a focus on issues and legislative proposals affecting the legal profession, including the preparation of position papers and briefing materials for CCBE committees, development of lobbying strategies, and interaction with relevant institutional actors and stakeholders;
  • coordinate and support the work of various CCBE committees and working groups;
  •  maintain and establish relationships and contacts with relevant representatives and officials in the EU institutions and other European and international organisations and stakeholders;
  • ensure timely and comprehensive reporting of policy input, strategies and events or meetings to CCBE bodies and members;
  •  contribute to possible projects in the area of justice, rule of law, human rights and the legal profession.

 

Key attributes

The ideal candidate will posses:

  • strong interpersonal skills and the ability to navigate complex or sensitive situations with diplomacy;
  • analytical skills: active listener and ability to interpret complex information to inform decisions;
  •  good verbal and written communication skills;
  • problem-solving ability: proactive in identifying challenges and implementing practical solutions;
  •  resilient and adaptable to changing circumstances;
  • collaborative approach: a team player who values diverse perspectives and fosters cooperation.

 

Education & experience

  • A university degree in law
  • 1-2 years of relevant professional experience (e.g. policy development and advocacy activities in the field of European affairs, or regular professional dealings with the European institutions or international organisation).
  • Experience in a member-based organisation or with the European institutions is considered an asset.
  • Proficiency in English or French, with a working knowledge of the other language.
  • What the CCBE offers
  • A permanent and full-time position in a dynamic, flexible, and international work environment in Brussels.
  • An attractive remuneration package based on experience and qualifications including extra-legal holidays and benefits (meal vouchers, pension and health insurance, intervention in public transportation and training).
  • Remote working possibilities and flexible working hours.
  • The opportunity to meet and work with high-level justice representatives and experts from across Europe.

 

How to apply?

Should you be interested in this position, please send your CV and a cover letter of no more than one page exclusively by email to raynal@ccbe.eu by 8 August 2025.